BYLAWS
OF
THE WOMEN'S INTER-CLUB TENNIS ASSOCIATION OF PHILADELPHIA
ARTICLE I
Name
Then name of this Association shall be "Women's Inter-Club Association of Philadelphia".
ARTICLE II
Object
The Object of this Association shall be to promote interest and good sportsmanship in women's and girl's tennis; and to arrange, supervise and govern women's and girl's inter-club matches between the member clubs of the Association.
ARTICLE III
Members
Section 1. The Association shall consist of the clubs presently members of the Association and such other clubs as may hereinafter be elected to membership in the Association by the Board of Directors.
Section 2. Admission to Membership.
(a)EligibilityIn order to qualify for membership a Club must: (a) be a member of the U.S.T.A., Class A; (b) have a constitution or bylaws, officers, a ranking ladder of tennis playing members, each entitled to unlimited privileges of the facility for the entire outdoor season, a tennis committee responsible for the actions of team members, a minimum of (4) four courts, and facilities on the premises to accommodate teams comfortably;
(b)Application for Membership.Application for membership shall be made on or before September 15th preceding the Spring season for which membership is desired to the Admissions Committee whose duty it shall be to review the eligibility of the applying club. The Committee shall report its findings to the Board of Directors at the Annual Meeting of the Association. If the club has been found eligible by the Admissions Committee, voting upon the application shall take place at the January meeting of the Board of Directors. A two-thirds affirmative vote of those members of the Board of Directors present and voting shall elect to membership. Voting shall be by ballot.
(c)Resignation & Reinstatement.Member clubs in good standing may have the privilege of resignation, and upon request may be reinstated if qualified for membership at the time of reinstatement.
Section 3. Obligations
(a)The Annual Dues of each member club shall be a minimum of $50.00 and shall be approved by the Board of Directors at the Annual meeting each year. The dues shall be payable on or before the 15th day of April in each year.(b)Acceptance of membership in the Association shall bind each club to abide by the provisions of these Bylaws and Rules of the Association.(c)A member club refusing or neglecting to comply with the Bylaws or Rules of this Association shall have their Board representative informed, in writing, of the violations and shall be liable to suspension, or expulsion by a two-thirds vote of those members of the Board of Directors present and voting. Voting shall be by ballot at the next regular meeting following the opportunity for presentations and explanations by all parties involved.ARTICLE IV
Officers
Section 1. The Officers of the Association shall be President, a First Vice-President, a Second Vice-President, a Secretary, A Treasurer, an Officer-At-Large and the immediate Past President. Each officer shall be a member of the Women's Tennis Team or Women's Tennis Committee of a member club.
Section 2. Duties
(a)The President shall preside at all meetings of the Board of Directors, and the Executive Committee, and shall be ex-officio a member of all committees except the Nominating Committee. She may, by and with the consent and approval of the Board of Directors and/or the Executive Committee appoint sub-committees to carry out the policies and directions of the Board of Directors. She may call special meetings of the Board of Directors as hereinafter provided. She shall from time to time and often be directed submit reports to the Board of Directors and give such information touching the affairs of the Association as may be required by the Board of Directors, and make such recommendations as she may think proper. She shall appoint a committee to audit the books of the Association before the Annual Meeting is held. (b)The First Vice-President shall, in the absence of the President, succeed to the functions and perform the duties which devolve upon the President if present.(c)The Second Vice-President shall, in the absence of the First Vice-President, succeed to the functions and perform the duties which would devolve upon the First Vice-President if present. She shall assist the officers of the Association as the need arises.(d)In the absence of the President, First Vice-President and Second Vice-President, the Board of Directors may designate one of their number to fulfill the duties of the office of President. Vacancies in the offices of the Association may be filled by vote of the Board of Directors at any regular meeting.(e)The Secretary shall keep minutes of all meetings of the Board of Directors and the Executive Committee. She shall give notice of the meetings, as hereinafter provided, to all persons entitled thereto. She shall have charge of such correspondence of the Association as the Board of Directors may direct. She shall keep full records of all activities of the Association, and shall make a report to the Board of Directors at the Annual Meeting.(f)The Treasurer shall collect and receive all monies of the Association and deposit the same in the name and to the credit of the Association in such depository as may be designated by the Board of Directors. She shall expend monies of the Association only under the direction of the Board of Directors. She shall submit a written report to the Board of Directors at the Annual Meeting of all receipts and expenditures during the year, and shall make such additional reports from time to time, as the Board of Directors shall require.(g)The Officer-At-Large shall assist wherever needed.
The Officer-At-Large shall assist wherever needed.Section 3. Election of Officers.
(a)There shall be a Nominating Committee of five, not more than one of whom shall be an officer of this Association, who shall be elected by the Board of Directors at the last regular meeting before the Annual Meeting. The nominating committee must hold at least one meeting prior to elections. The committee shall nominate a slate of candidates to serve as officers of the Association for the ensuing year. The slate prepared by the Nominating Committee shall be sent to members of the Board of Directors not less than twenty days before the Annual Meeting. Any two members of the Board of Directors may nominate other eligible candidates for office. Such nominations must be made in writing to the nominating committee, accompanied by written consent of the nominee, not less than fifteen days before the Annual Meeting. Notice of all nominations shall be given by the Secretary in the call for the Annual Meeting.(b)The officers shall be elected by ballot to serve a term of one year or until their successors are elected. Their term of office shall begin at the close of the Annual Meeting at which they are elected. No member shall hold more than one office at a time. The officers of the Association may be elected for no more than three consecutive terms in the same office.ARTICLE V
Board of Directors
Section 1.The affairs of the Association shall be conducted by the Board of Directors which shall consist of the Officers of the Association and one representative of each member club who shall be designated the Women's Interclub Representative of her club. Such representatives shall be appointed by the members clubs and shall become members of the Board of Directors at close of Annual Meeting, for a term of one year or until such time as their successors are appointed. Names, addresses, and telephone numbers of the newly appointed representatives shall be given to the Secretary not later than the Annual Meeting. Past Presidents of the Association who have attended at least one meeting during the previous year shall also be entitled to vote.
The affairs of the Association shall be conducted by the Board of Directors which shall consist of the Officers of the Association and one representative of each member club who shall be designated the Women's Interclub Representative of her club. Such representatives shall be appointed by the members clubs and shall become members of the Board of Directors at close of Annual Meeting, for a term of one year or until such time as their successors are appointed. Names, addresses, and telephone numbers of the newly appointed representatives shall be given to the Secretary not later than the Annual Meeting. Past Presidents of the Association who have attended at least one meeting during the previous year shall also be entitled to vote.Section 2.The complete management, conduct and control of all business, affairs, activities, funds, and property of the Association shall be vested in the Board of Directors. The Board of Directors shall adopt such Bylaws and shall make such Rules as may be necessary and proper to fully carry out the intent and purpose of this section.
The complete management, conduct and control of all business, affairs, activities, funds, and property of the Association shall be vested in the Board of Directors. The Board of Directors shall adopt such Bylaws and shall make such Rules as may be necessary and proper to fully carry out the intent and purpose of this section.Section 3.Each member of the Board of Directors shall be entitled to one vote on the Board of Directors. A member unable to be present at a meeting must send to the meeting as her representative a member of the Women's Tennis Team or Women's Tennis Committee of her club, authorized to vote.
Each member of the Board of Directors shall be entitled to one vote on the Board of Directors. A member unable to be present at a meeting must send to the meeting as her representative a member of the Women's Tennis Team or Women's Tennis Committee of her club, authorized to vote.ARTICLE VI
Meetings
Section 1.Regular meetings of the Board of Directors shall be held three times each year. The dates of these meetings shall be set by the President, and shall be in January, March, and in the Autumn at least one week in advance of the Annual Meeting of the Middle States Tennis Association. At least ten days notice of these meetings shall be given to each member of the Board of Directors.
Regular meetings of the Board of Directors shall be held three times each year. The dates of these meetings shall be set by the President, and shall be in January, March, and in the Autumn at least one week in advance of the Annual Meeting of the Middle States Tennis Association. At least ten days notice of these meetings shall be given to each member of the Board of Directors.Section 2.The regular meeting held in the Autumn shall be known as the Annual Meeting, and shall be for the purpose or electing officers, approving the dues for the ensuing year, and for any other business that may arise. It shall be the responsibility of each club representative to invite the members of her club's Women's Tennis Teams and Women's Tennis Committee to attend as guests.
The regular meeting held in the Autumn shall be known as the Annual Meeting, and shall be for the purpose or electing officers, approving the dues for the ensuing year, and for any other business that may arise. It shall be the responsibility of each club representative to invite the members of her club's Women's Tennis Teams and Women's Tennis Committee to attend as guests.Section 3.Special meetings may be called by the President, or at the direction of one-third of the members of the Board of Directors. At least seven days actual notice of the time, place, and purpose of holding any special meeting shall be given to each member of the Board of Directors.
Special meetings may be called by the President, or at the direction of one-third of the members of the Board of Directors. At least seven days actual notice of the time, place, and purpose of holding any special meeting shall be given to each member of the Board of Directors.Section 4.Two-thirds of the members of the Board of Directors shall constitute a quorum at the meeting.
Two-thirds of the members of the Board of Directors shall constitute a quorum at the meeting.Section 5.With the exception of the Annual Meeting, attendance at regular and special meetings of the Board of Directors shall be limited to members of the Board of Directors.
With the exception of the Annual Meeting, attendance at regular and special meetings of the Board of Directors shall be limited to members of the Board of Directors. ARTICLE VII
Executive Committee
Section 1.There shall be an Executive Committee composed of the Officers of the Association which shall have the general supervision of the affairs of the Association between the regular meetings of the Board of Directors. The Executive Committee shall be subject to the orders of the Board of Directors, and none of its acts shall conflict with action taken by the Board of Directors.
There shall be an Executive Committee composed of the Officers of the Association which shall have the general supervision of the affairs of the Association between the regular meetings of the Board of Directors. The Executive Committee shall be subject to the orders of the Board of Directors, and none of its acts shall conflict with action taken by the Board of Directors.Section 2.The Executive Committee shall meet upon the request of the President or any two members of the Committee. A report of any action taken by the Executive Committee shall be presented at the next regular meeting of the Board of Directors.
The Executive Committee shall meet upon the request of the President or any two members of the Committee. A report of any action taken by the Executive Committee shall be presented at the next regular meeting of the Board of Directors.Section 3.Four members shall constitute a quorum of the Executive Committee.
Four members shall constitute a quorum of the Executive Committee.ARTICLE VIII
Parliamentary Authority
The Rules contained in the current edition of "Robert's Rules of Order Newly Revised" shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with the Bylaws and Rules the Association may adopt.
ARTICLE IX
Amendments
These Bylaws may be amended at the Annual Meeting of the Association by a two-thirds vote of those members of the Board of Directors present and voting, provided that ten days notice in writing stating the proposed amendment has been given in the call for the Annual Meeting.
Revised November, 1982
Amended November, 1990
